Privacy Policy

What is “personally identifiable information?”

“Personally identifiable information” (hereinafter: “personal information”) is any information that can be directly associated with a specific person and can be used to identify that person. A prime example of identifiable information is a person’s name.

What kind of information do we collect?

The information we collect depends on the type of user:

  1. Visitors: we may collect standard web log information, such as:
    1. IP address
    2. Browser type
    3. Pages accessed on our website
    4. Date and time the website was accessed
  2. We may collect information about a visitor’s computer or other access devices for fraud prevention purposes.
  3. Merchants: when opening an account, we may collect the following types of personal information, depending on how you use our Services:

    1. Name
    2. Address
    3. Phone
    4. E-mail address
    5. Bank account number
    6. VAT/EIN-number
    7. Identification documents (which could contain photo, social security number and/or date of birth).

    We may use this information for risk-management purposes (i.e. to verify merchant’s identity or address). We may also obtain information about our merchants from third parties such as credit bureaus and identity verification services. We ensure that such third parties adhere to the same data protection principles as Billbitcoins.

  4. Shoppers of merchants: when a Shopper wants to pay an invoice created by a Billbitcoins merchant, the Shopper will be requested to fill in the following:

    1. Email address

    This information is requested since it will enable our system to send an email to Shoppers directly to obtain a bitcoin refund address in case of a payment exception (e.g. overpayments, underpayments, etc.). This creates a more seamless payment experience for both our Merchants and their Shoppers.

    Additionally, only upon the merchant’s explicit request, we will collect and store personal information for the merchant’s benefit only and as a service through our invoicing service. Information that merchants may request from the shoppers may include:

    1. Name
    2. Address
    3. Phone
    4. Email address

    In both cases mentioned above, Shoppers’ information is processed and stored according to the same principles we store our merchant’s personal information.

    Billbitcoins does not process any sensitive personal information, such as religion, race, ethnicity and/or political views.

Why we collect personal information

Our primary purpose for collecting personal information is to provide you with a secure, smooth, efficient, and customized experience. We may use your personal information to:

  1. provide the Billbitcoins Services and customer support you request;
  2. process transactions and send notices about your transactions;
  3. resolve disputes, collect fees, and troubleshoot problems;
  4. prevent potentially prohibited or illegal activities, and enforce our Terms of Use;
  5. customize, measure, and improve the Billbitcoins Services and the content and layout of our website and applications;
  6. deliver targeted marketing, service update notices, and promotional offers based on your communication preferences;
  7. compare information for accuracy and verify it with third parties.

How we protect and store personal information

We store and process your personal information on our computers in the United States and elsewhere in the world where Billbitcoins facilities are located, and we protect it by maintaining physical, electronic and procedural safeguards in compliance with applicable US federal and state regulations, and EU data protection laws.

We use computer safeguards such as firewalls and data encryption, we enforce physical access controls to our buildings and files, and we authorize access to personal information only for those employees who require it to fulfill their job responsibilities.

How we share personal information with third parties

We may share your personal information with:

  1. other Billbitcoins entities, in order to help detect and prevent potentially illegal acts and violations of our policies, and to guide decisions about our products, services and communications;
  2. service providers under contract who help with our business operations by verifying merchant information;
  3. law enforcement, government officials, or other third parties pursuant to a subpoena, court order, or other legal process or requirement applicable to Billbitcoins; or when we believe, in our sole discretion, that the disclosure of personal information is necessary to report suspected illegal activity or to investigate violations of our Terms of Use.

Please note that these third parties may be in other countries where the laws on processing personal information may be less stringent than in your country.

How can merchants access or change their personal information?

Merchants can review and edit their name, phone number, and email address at any time by logging in to their account and reviewing their personal information in the Settings area of their Dashboard.

If merchants wish to change information relating to their industry or company website, or if they wish delete their account, they can send an email to If they chose to delete their Billbitcoins account, we will mark their account in our database as “Closed”. We may retain personal information from their account for a certain period of time as prescribed by applicable laws.


We do not sell your personal information to third parties for their marketing purposes without your explicit consent. We may combine your information with information we collect from other companies and use it to improve and personalize the Billbitcoins Services, content, and advertising. If you do not wish to receive marketing communications from us or participate in our ad-customization programs, you can simply click the “unsubscribe” link in the e-mail, or you can send an e-mail to

How we use cookies

1. What are cookies?

A cookie is a small piece of data that a website asks your browser to store on your computer or mobile device. The cookie allows the website to “remember” your actions or preferences over time. Most browsers support cookies, but you can set your browser to decline them and delete them whenever you like.

2. What type of cookies do we use?

When you access our website, we, or companies we hire to track how our website is used, may place small data files called “cookies” on your computer. We and our service providers also use cookies to customize the Billbitcoins Services, content, and advertising; measure promotional effectiveness, and promote trust and safety.

We send a “session cookie” to your computer when you log in to your account or otherwise use the Billbitcoins Services. This type of cookie helps us to recognize you if you visit multiple pages on our site during the same session, so that we do not need to ask you for your password on each page. Once you logout or close your browser, this cookie expires and no longer has any effect.

We also use longer-lasting cookies for other purposes such as to display your e-mail address on our login page, so that you don't need to retype the e-mail address each time you log in to your account.

We encode our cookies so that only we can interpret the information stored in them. You are free to decline our cookies if your browser permits, but doing so may interfere with your use of our website. We may also collect information about your computer or other access device to mitigate risk and for fraud prevention purposes.

You may encounter cookies from third parties when using the Billbitcoins Services on websites that we do not control (for example, if you view a web page created by a third party or use an application developed by a third party, there may be a cookie placed by that web page or application.)

Changes to this policy

We may amend this policy at any time by posting a revised version on our website. The revised version will be effective at the time we post it. In addition, if the revised version includes any substantial changes to the manner in which your personal information will be processed, we will provide you with 30 days prior notice by posting notification of the change on the “Privacy Policy” area of our website.

Questions about privacy? Please contact us.

If you have any questions about this Privacy Policy contact us -